TENDER NO. PA/001/14/HQ/C/020 FOR PROVISION OF CONSULTANCY SERVICES FOR DESIGNING PROGRAMMING AND DEVELOPMENT OF COMPANY WEBSITE
Expression of Interest
Tanzania Electric Supply Company Limited is an autonomous Government Organization registered under the provision of the company ordinance CAP 212 for the mission for generation and distribution of electricity.
TANESCO’s Vision and Mission:
To be an efficient and commercially focused utility supporting the development of Tanzania.
To generate, transmit and supply electricity in the most effective, competitive and sustainable manner possible.
TANESCO currently has a website that is somewhat out-dated in appearance, structure and in presentation of content. TANESCO’s URL is http:/www.tanesco.co.tz.
TANESCO is determined to engage a Consultant for re-designing its existing Corporate Web site and intranet that will come up with a solution that meets TANESCO’s current and future needs. The consultant should create a flexible, informative web site that is easy to maintain, a user friendly site that can deliver large amount of constantly changing information to our key audiences. In addition to designing a user-friendly site with an intuitive interface, the designer personnel to easily update content without directly accessing source code.
Project Objectives of the assignment
The proposed project for corporate website and intranet web portal design, development and hosting will involve:
i. Website design, development and hosting which will reflect and provide the image, the mission and vision of TANESCO staff easiest access to e-information;
ii. Intranet web portal as per technical/service requirements;
iii. Training for four (4) TANESCO IT staff at a recognised institution in order to be able to independently maintain and administer the website and intranet web portal.
TANESCO intends to engage the service of a consulting firm to re-design its corporate website and intranet that meet TANESCO’s mission and vision, a firm that can handle all site planning, interface design and production. The site must include a technology solution that allows the in-house staff to easily access and cost effectively update content and modify site design after the initial launch.
Scope of Required Services
The following are TANESCO expectations from the consultant:-
(i) The party should clearly mention the price for website page design and web hosting as two different items. Intranet web portal is also an independent item whose price should be shown separately;
(ii) The selected consultant shall design and produce web pages for the internet site, convert substantial amounts of the existing content website to new website. Update and redesign the web site and intranet portal. Create a content management system that will permit instant website content update. The website should be database driven, i.e should change dynamically when the database is update;
(iii) The designer can choose any tool, provided it is a field proven tool and should state clearly the choice of the tool with supporting facts. Any development tools proposed shall have versions that run in both Macintosh and PC environments;
(iv) The website should be designed in such a way as to minimize the amount of space it uses and minimizing possible spamming and hacking possibilities. Programming language to should be either Perl or PHP;
(v) Provide necessary software and licenses to maintain site internally, as decided by TANESCO. Should be able to provide automated job posting feature;
(vi) Web hosting should include in detail web space to be provided starting from minimum to the maximum;
(vii) The successful consultant shall be responsible to make the website and intranet web portal available 24 hours a day for 365 days a year;
(viii) TANESCO expects the consultants to be knowledgeable in web design, development and hosting and intranet portal communications. The web site must include a technology that allows in-house staff to easily and cost effectively update content and modify site design after initial launch. Upon completion of the development, TANESCO will assume full responsibility for web site content maintenance and administration. All content, coding, graphics, software will become the sole property of TANESCO;
(ix) The successful consultant should be able to train TANESCO staff to be able to independently maintain and administer the web site after commissioning. This part of the contract will commence upon successful completion of the project. Training requirements section below;
(x) Once the web site has been completed and accepted by TANESCO, the website design and all of its contents, software and architecture will become property of TANESCO;
(xi) The interested party should read the above terms and conditions carefully and quote the detailed price for any kind of service it can provide and any added features in a sealed quotation within the deadline addressed by the TANESCO.
The Legal Firm will be selected in accordance with procedures set out in Public Procurement Act 2011, Regulations No. 253 of 2013 employment and selection of Consultants Guidelines G.N. 446. Firms are therefore encouraged to team up to enhance their skill to meet this requirement.
The Tanzania Electric Supply Company Limited (TANESCO) now invites eligible qualified consultants to express their interest in participating and submitting the Expression of Interest (EoI) as elaborated in the scope of the services above.
Eligible Interested Consultants must provide information indicating that they are qualified to participate in providing the services (brochures, description of similar assignments in the past three (3) years, description of experience in similar conditions, availability of appropriate skills amongst staff with their CV’s and certificates of registration with relevant professional boards). Consultants may associate to enhance their qualifications.
A short list on PASS or FAIL basis will be prepared by assessing the submissions in terms of competence of the applicant, based on the criteria mentioned above. Only applicants who will demonstrate experience and excellent track records in similar assignments will be shortlisted.
The Consulting firm will be selected in accordance with procedures set out in Public Procurement Act 2011, Regulations 2013 for Employment and Selection of Consultants Guidelines G.N. 446.
Firms are therefore encouraged to team up to enhance their skill to meet this requirement.
Eligible Interested Consultants may obtain further information at the address below from 09.00 – 12.30 hours and 14.00 – 16.30 hours local time (Monday to Friday) exclusive of public holidays:
Secretary, Tender Board, TANESCO Head Office-Umeme Park Building, Ubungo-Morogoro Road, Third Floor, Room No. 305A, P.O. Box 9024, Dar Es Salaam, Tanzania. Tel: 255 (22) 2451145/2452172; Fax: 255 (22) 2451145/2452172; Email:
All bids must be addressed to the Secretary, TANESCO Tender Board, TANESCO Head Office-Umeme Park Building, Ubungo-Morogoro Road, Ground Floor, Room G.15, P.O. Box 9024, Dar Es Salaam, Tanzania not later than 30th May, 2014 at 14:30hrs (local time). The envelope shall be clearly marked “TENDER NO. PA/001/14/HQ/C/020 FOR PROVISION OF CONSULTANCY SERVICES FOR DESIGNING PROGRAMMING AND DELPOYMENT OF COMPANY WEBSITE”
No proposals are required to be submitted at this stage. On the basis of obtained information from eligible interested consultants, TANESCO will prepare a shortlist of Consultants who will be invited through a Letter of Invitation including detailed Terms of Reference (TOR) to submit Request for Proposals (RFP).
Place, Date and Time of Opening
The Documents for Expression of Interest submitted to the above address shall be opened in public at TANESCO Twiga Board Room immediately after 14.30 hours local time on 30th May, 2014. Submission shall be strictly one (1) original plus five (5) copies
Late submission of the documents, portion of documents, electronic documents, and documents not received, documents not opened at the opening ceremony shall not be accepted for evaluation irrespective of the circumstances.
TANZANIA ELECTRIC SUPPLY COMPANY LIMITED